Reconcile fuel delivery notes to invoices, across every station
ADAM Data AI reads the delivery notes and invoices from every site in a fuel or station network, matches them line by line, and flags any load that is missing, duplicated or mispriced, before it reaches your books.
How ADAM matches fuel documents
Capture from email, WhatsApp, PDF and photos
Every site sends its delivery notes and invoices the way it already does. ADAM reads them from PDFs, scans and photos, with no portal for suppliers.
Extract and audit each document
ADAM structures every delivery note and invoice into clean rows, keeps the original as evidence, and marks clean versus suspicious values.
Match delivery note to invoice to order, per station
ADAM pairs each line across documents on date, product, quantity, price and station, using deterministic rules configured per site.
Flag differences and push clean data onward
Missing loads, price drift and duplicates are flagged for review; reconciled data flows into Sheets, SAP, Oracle or your workflow.
Built for multi-station networks
In a fuel or station network one supplier often submits paperwork for many sites at once, and each site records products and quantities a little differently. ADAM handles this with per-station rules and station-split matching, so a single supplier's documents reconcile correctly across every location. That part is what generic accounts-payable tools do not do. The engine underneath is the same one that will match delivery notes to invoices in any industry: line level, tolerance based, and auditable.
Fuel reconciliation FAQ
How does ADAM reconcile fuel deliveries across multiple stations?
ADAM reads the delivery notes and invoices for every site in a fuel or station network and matches them per station, even when one supplier submits paperwork for several locations at once. Each station can have its own matching rules, so differences in how sites record products and quantities do not break the reconciliation.
Can ADAM catch a delivery that was invoiced but never received, or received but never invoiced?
Yes. ADAM matches each delivery note against its invoice and order, so a load that was invoiced but never delivered, or delivered but never invoiced, shows up as a missing document rather than slipping through. These gaps are flagged early, before they reach month-end reporting.
Do our fuel suppliers need to change how they send delivery notes?
No. Suppliers keep sending delivery notes and invoices the way they already do, whether that is email, PDF, a scan or a photo. ADAM reads those documents as they arrive, so there is nothing for the supplier to install or change.
Can ADAM handle different document formats from different fuel suppliers?
Yes. ADAM structures each supplier's documents into the same clean set of fields even when the layouts differ, because extraction is configured per document type and per site. That means a new supplier format can be onboarded without rebuilding the process.
What happens when the delivered quantity or price does not match the invoice?
ADAM flags the line where the delivered quantity, price or product does not agree with the invoice or order, and keeps the original document attached as evidence. The team reviews the flagged difference instead of re-checking every correct line by hand.
What does Lieferschein to Rechnung matching mean?
Lieferschein is German for delivery note and Rechnung is German for invoice. Matching the Lieferschein to the Rechnung is the everyday term fuel and station teams use for checking what was actually delivered against what was billed for it. Volume is high, every supplier uses its own format, prices move between order and delivery, and some loads are invoiced but never received, which is why doing it by hand is slow and why generic accounts-payable tools that only capture the invoice cannot do it at all.