Reconcile delivery notes to invoices, across every site
ADAM AI reads the delivery notes and invoices from every site in a delivery network, matches them line by line, and flags any load that is missing, duplicated or mispriced, before it reaches your books.
ChallengeSolution
- Delivery notes and invoices arrive from every site in a different form
- Reads email, WhatsApp, PDF and photos from every site
- Loads get billed twice, or never billed at all
- Matches each delivery note to its invoice, line by line
- Price differences surface weeks later, in the accounts
- Flags a load that is missing, duplicated or mispriced
- Matching a network of sites by hand does not scale
- Catches it before it reaches your books, not after
How ADAM matches delivery documents
01Capture from email, WhatsApp, PDF and photos
Every site sends its delivery notes and invoices the way it already does. ADAM reads them from PDFs, scans and photos, with no portal for suppliers.
02Extract and audit each document
ADAM structures every delivery note and invoice into clean rows, keeps the original as evidence, and marks clean versus suspicious values.
03Match delivery note to invoice to order, per site
ADAM pairs each line across documents on date, product, quantity, price and site, using deterministic rules configured per site.
04Flag differences and push clean data onward
Missing loads, price drift and duplicates are flagged for review; reconciled data flows into Sheets, SAP, Oracle or your workflow.
What a checked document looks like
- Euro pallet 120×80EUR-1208Matched.
- ×12
- CHF 214.80
- Stretch film, 23 µFILM-23Matched.
- ×6
- CHF 89.40
- Carton 400×300×200CTN-403020Flagged.Invoice says 40 · delivery note says 32
- ×40
- CHF 156.00
- Delivery surchargeSUR-DELMatched.
- ×1
- CHF 45.00
Built for multi-site networks
- One supplier, many sites
- A supplier files paperwork for several sites at once. ADAM splits it and reconciles each location on its own.
- Per-site rules
- Every site records products and quantities a little differently, so matching runs against the rules for that site.
- One engine, split by site
- The same matcher that reconciles delivery notes against invoices: line level, tolerance based, auditable.
Delivery reconciliation FAQ
How does ADAM reconcile deliveries across multiple sites?
ADAM reads the delivery notes, orders and invoices for every site in a delivery network and matches them per site, even when one supplier submits paperwork for several locations at once. That three-way match across delivery note, order and invoice runs under each site's own rules, so differences in how sites record products and quantities do not break the reconciliation.
Can ADAM catch a delivery that was invoiced but never received, or received but never invoiced?
Yes. ADAM matches each delivery note against its invoice and order, so a load that was invoiced but never delivered, or delivered but never invoiced, shows up as a missing document rather than slipping through. These gaps are flagged early, before they reach month-end reporting.
Do our suppliers need to change how they send delivery notes?
No. Suppliers keep sending delivery notes and invoices the way they already do, whether that is email, PDF, a scan or a photo. ADAM reads those documents as they arrive, so there is nothing for the supplier to install or change.
Can ADAM handle different document formats from different suppliers?
Yes. ADAM structures each supplier's documents into the same clean set of fields even when the layouts differ, because extraction is configured per document type and per site. That means a new supplier format can be onboarded without rebuilding the process.
What happens when the delivered quantity or price does not match the invoice?
ADAM flags the line where the delivered quantity, price or product does not agree with the invoice or order, and keeps the original document attached as evidence. The team reviews the flagged difference instead of re-checking every correct line by hand.
What does Lieferschein to Rechnung matching mean?
Lieferschein is German for delivery note and Rechnung is German for invoice. Matching the Lieferschein to the Rechnung is the everyday term logistics and finance teams use for checking what was actually delivered against what was billed for it. Volume is high, every supplier uses its own format, prices move between order and delivery, and some loads are invoiced but never received, which is why doing it by hand is slow and why generic accounts-payable tools that only capture the invoice cannot do it at all.